By-Laws

By-Laws.pdf

ARTICLE I. Name

  1. The name of this organization shall be The Chicago Area Translators and Interpreters Association.
  2. Hereafter it shall also be referred to as “CHICATA” or “the Association.”

ARTICLE II. Purposes and Objectives

  1. The purposes and objectives of this professional society are: To promote the recognition of translation and interpretation as professions; to work toward protecting the rights and interests of the professional translator and interpreter; to work toward improving the standards and professional ethics, practices, and competence among translators and interpreters; and to provide an open forum for translators and interpreters for the regular exchange of ideas and experience.

ARTICLE III. Members

  1. Independent free-lance and in-house translators and interpreters are eligible for membership in the Association.
  2. The owners, managers, and representatives of translation agencies and bureaus are not eligible for membership in the Association.
  3. Ultimate authority on membership rests with the Executive Committee.
  4. A member in good standing is defined as a member who has paid dues for the current year. Members in good standing may participate in all Association meetings and functions.

ARTICLE IV. Officers, Executive Committee, and Committees

  1. The officers of the Association shall be a President, a Vice-President for Programs, a Vice-President for Membership, a Secretary, and a Treasurer. These officers shall be elected by the members in good standing, and the term of office of all officers shall be for one year, but the number of successive terms shall not be limited to one. The duties of these officers are as follows:
    PRESIDENT:
    The President shall preside at meetings of the Association, assist in coordinating the activities of the Association, and, in consultation with the Executive Committee, make appointments as needed to conduct the business of the Association. The President shall make an annual written report which shall appear in the newsletter of the Association. The President is the official representative of the Association.
    VICE-PRESIDENT FOR PROGRAMS:
    The Vice-President for Programs shall have special responsibility for the Association’s programs, shall preside at meetings of the Association in the absence of the President, and shall fill the office of President in the event that it is vacated. The Vice-President for Programs can serve as the Chair of the Program Committee.
    VICE-PRESIDENT FOR MEMBERSHIP:
    The Vice-President for Membership shall have special responsibility for the recruitment and retention of members and the maintenance of membership records. The Vice- President for Membership can serve as the Chair of the Membership Committee.
    SECRETARY:
    The Secretary shall be the chief record-keeping officer of the Association. The Secretary shall keep the minutes of all meetings of the Executive Committee and the Annual General Membership Meeting of the Association. The Secretary shall prepare an abstract of these minutes for publication in the newsletter of the Association.
    TREASURER:
    The Treasurer shall be responsible for the collection, disbursement, and accounting of the funds of the Association. The Treasurer shall make an annual written report of the Association’s financial activities. This report shall appear in the newsletter of the Association.
  2. The Executive Committee shall transact the business of the Association. The Executive Committee shall consist of the President, Vice-President for Programs, Vice-President for Membership, Secretary, and Treasurer. The Immediate Past President, Newsletter Editor, and Standing and Ad Hoc Committee Chairs are non-voting ex-officio members of the Executive Committee, and shall attend Executive Committee meetings.
  3. The Newsletter Editor and Committee Chairs shall be appointed by the President in consultation with the Executive Committee and serve at their pleasure. Committee Chairs shall appoint Committee members and shall make regular reports to the Executive Committee.
  4. There shall be two types of committees: Standing Committees and Ad Hoc Committees.
    1. Standing Committees are responsible for the ongoing issues and functions of the Association. The Standing Committees shall be: Program Committee, Membership Committee, Professional Ethics and Standards Committee, and Publicity Committee. Additional Standing Committees may be called into existence or dissolved by the Executive Committee.
    2. Ad Hoc Committees are appointed at the discretion of the Executive Committee for a specific assignment for a limited term designated by the Executive Committee. The Chair of an Ad Hoc Committee shall submit a report on the committee’s findings to the Executive Committee.

ARTICLE V. Meetings

  1. There shall be four types of meetings: General Program Meetings (typically held once a month), one Annual General Membership Meeting (typically held in May), Executive Committee Meetings (typically held on a quarterly basis), and Special Membership Meetings.
  2. Special Membership Meetings can be called by the Executive Committee or can be petitioned for to the Executive Committee by a simple majority of the membership. In either case, mail notification must occur a minimum of 30 days before the date of the proposed meeting.
  3. Meetings shall be conducted according to parliamentary procedure as described in Robert’s Rules of Order, Newly Revised. The Executive Committee shall designate one of its members to serve as parliamentarian.

ARTICLE VI. Voting, Nominations, and Elections

  1. The President in consultation with the Executive Committee shall appoint three members of the Association to serve as a Nominating Committee, none of whom shall be a candidate for office that year, and one of whom shall be designated as Chair.
  2. The Nominating Committee shall find suitable candidates for each elective office and secure their written consent. The Nominating Committee shall prepare the official ballots and mail them to the members in good standing of the Association no later than 60 days prior to the Annual General Membership Meeting. The Nominating Committee shall ascertain the validity of the ballots, tally the votes, and report the results at the Annual General Membership Meeting.
  3. Each member in good standing of the Association shall be entitled to one vote in matters in which the general membership votes. All elections shall be by individual, secret mail ballot.
  4. Every elective office shall be filled by the candidate receiving the highest number of votes.
  5. In the case of a tie vote, the Nominating Committee shall conduct a special mail run-off election for that office or offices only. The mail ballots shall be sent out no more than one week after ascertaining that there is a tie vote.
  6. The term of office of the new officers shall begin at the conclusion of the Annual General Membership Meeting.

ARTICLE VII. By-Laws

  1. These By-Laws shall go into effect immediately upon their adoption by a majority vote of the membership present at a Special Membership Meeting.
  2. These By-Laws may be amended at any Annual General Membership Meeting or Special Membership Meeting of the Association by a 2/3 majority vote of those present at the meeting. For the purpose of amending these By-Laws, a quorum consisting of 60% of the membership shall be required. The proposed amendments must be presented in writing to all members at least 45 days in advance.

Adopted: June 16, 1990